New guidelines from PPRD South 3

Guidelines for civil protection teams for international deployment

The recommendations of the two High Level Regional Workshops on “International cooperation during major emergencies and the European Civil Protection Mechanism (UCPM)”, organised in Rome in November 2019 and January 2020 include to “Support the preparation and formalization of module-type disaster response capacities in the partner countries in view of possible international deployment”.

The two Regional Workshops also allowed to introduce the different capacities, means and organisation of various civil protection assets available for international deployment under the UCPM and to point out the following key concepts related to international civil protection support:

  • Interoperability
  • Standardization
  • Certification
  • Preparedness and readiness
  • Formalisation of capacities
  • Host nation support
  • Self-sufficiency
  • Training
  • International field exercises
  • Mission preparation
  • Coordination
  • Administrative and Technical Standard Operating Procedures

On this basis, PPRD South 3 has prepared a new document named "guidelines for the preparation of national civil protection teams for international deployment through a check list of what to do”, to support national efforts for the preliminary formalisation and preparation of national civil protection capacities to be possibly offered to neighbouring countries in distress.
PPRD South 3 has organised a regional online workshop for the presentation of this guidelines document on 26 May 2021.
This meeting involved all national civil protection players interested in preparing their own civil protection teams for possible international deployment and the Ministry of Foreign Affairs:

  • National civil protection authority/national firefighters corps
  • National disaster risk management authority
  • Ministry of Health
  • Army

About the PPRD South 3 "guidelines document for the preparation of national civil protection teams for international deployment through a check list of what to do”
Preparing national civil protection teams for international deployment includes all actions undertaken during the preparedness phase in order to ensure:

  • —  a clear description of the team’s operational capacities, its self-sufficiency, its composition including equipment, its operational requirements (host nation support) and the financial aspects of its deployment. All this information will result in a compiled team fact sheet and will ensure a proper understanding of the capacity offered to the receiving country
  • —  rapid and effective mobilisation and transfer of the team members to the affected country on short notice;
  • —  effective deployment and operations, including in difficult and unsupported conditionsInterested PPRD South 3 Partner Countries may want to work, on voluntary basis, towards the preparation of national civil protection teams for international deployment. To do so, they must:
  • —  identify, in advance, teams and other response capacities and experts within their civil pro- tection or other emergency services;
  • —  define in sufficient detail the minimum operational requirements which the teams may guarantee during operations;
  • —  clarify their operational requirements (host nation support), deployment time, self-suffi- ciency features, operational approaches and interoperability capacities,
  • —  prepare in advance all documentation which could help formulate a specific, comprehen- sive and detailed offer to the affected country.
    This document is intended to provide a guideline document to PPRD South 3 Partner Countries to identify, define, describe and prepare national civil protection teams to be offered to neigh- bouring countries affected by major disasters.This document is based on the Common Standard Operational Procedures for the Union Civil Protection Mechanism Modules and Teams (UCPM SOPs)”developed by a group of European experts (EU Commission the DG ECHO - UCPM Prevention and Preparedness Projects in Civil Protection project 2017) and utilises elements gathered from the standard and practices of INSARAG, WHO, the Sphere Project and UNHCR

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